Exporting HTML from PageMaker

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HTML (HyperText Markup Language) is the standard for the creation of web pages. Its name underscores its two most important characteristics:

• Markup Language: a system for describing the structure of documents. It provides codewords (called tags) to identify headings, main body, lists, etc. The software (called a browser) used to view HTML documents will assign a distinctive typographical appearance to each structural element (e.g., prominent headings will be set in large and bold type, list items will be bulleted and indented, etc.) The appearance of the text you are currently reading is determined by the HTML tags used in its composition.
• Hypertext: the establishment of connections (called hypertext links) between two documents or parts of documents. When the reader of an HTML document activates a link, the browser program fetches and displays the linked item. HTML documents may be distributed in a number of ways (e.g., on a floppy disk or CD-ROM), but their most popular use in on the World-Wide Web service of the Internet. When accessed through the Web, each HTML document can be linked to an unlimited variety of other HTML documents and multimedia items, on computers throughout the world.

PageMaker creates HTML pages from the contents of a publication by matching standard HTML tags to the style sheets used to format the type. It also allows establishing links within and between documents. In this session, we will:

• Set up the HTML document (title, filename, and contents)
• Create hypertext links between the table of contents and corresponding section of the page. A link is made up of:
  • A highlighted area which the user of the browser interacts with (generally by clicking on it). This is the origin of the link, called a hyperlink in PageMaker.
  • The material (text, pictures, etc.) displayed by the browser when the user clicks on the origin of the link. This is the destination of the link, called an anchor in PageMaker.
• Direct PageMaker to generate a file with the HTML equivalent of the layout. The HTML file is the first draft of your web page, ready to post to a web server.

Step-by-step operation:

1. Use PageMaker to re-open the document containing the text you formatted with styles in the previous session. Check that everything conforms to the previous handouts. In particular, verify that:
   • the table of contents is in a separate text block at the top of the page.
   • each section of the web page is in a separate text block following the table of contents. 
   • the styles you used are only the ones with names starting with "HTML".
2. Use the command Utilities-->PageMaker Plug-ins-->HTML Author to display the HTML Author dialog box. Click on the tab labeled Contents, then click New:
   
3. Click to select Pages (this means that you will choose the text to be turned into HTML on the basis of the page it's in rather than its text block). Enter a Document Title (this will appear as the window title in most web browsers): it's helpful to include your first and last name to identify your page immediately. Click Next.
   
4. In the Unassigned box, click on the PageMaker page you want to export to the web page (if all is proceeding according to plan, you should only see one item in this list). Click Add to transfer the page to the Assigned box. Click Next.
   
5. You are now ready to tell PageMaker how to name your HTML file. This name must follow whatever rules are set up for the web site, so that other documents can be linked successfully to your document. For this project, the name of the document must be your last name, followed by an underscore (that's shift-hyphen), followed by your first name's initial, followed by a period, followed by html--all lowercase (e.g., Sam Sample's HTML file is called sample_s.html).
   • Find your folder on the desktop
   • Enter the name of the document
   • Leave "Export HTML Now" unchecked (we are just getting set up now, the actual file will be created later).
   • Click OK to indicate where the document should be saved.
     
6. You will be returned to the Contents card. Review the settings to make sure they are correct, then click OK to return to your publication.
7. You can now create links between different parts of your page (e.g., from a line in the table of contents to the corresponding section of the page). First use the text tool to select the destination of the link (the word or words that viewers will jump to after they activate the link): this should be in the first line of one of the text blocks created in the previous session.
   
8. Use the Utilities-->PageMaker Plug-ins-->HTML Author to display the HTML Author dialog box. Click on the tab labeled Create Links. Choose Anchor from the Create pop-up menu. Enter the name of the anchor (any single word), then click Create. Click OK to exit the dialog.
   
9. Now use the text tool to select the origin of the link (this is the word or words that viewers will click on to activate the link):
   
10. Use the Utilities-->PageMaker Plug-ins-->HTML Author to display the HTML Author dialog box. Click on the tab labeled Create Links. Choose Hyperlink from the Create pop-up menu. Choose Link To Anchor from the Link Type pop-up menu. In the Choose Anchor box, click on the name of the anchor you created previously, then click Create. Click OK to exit the dialog.
    
11. You should now see your hyperlink displayed as underlined blue text (anchors are not highlighted in any way). Repeat the process to add any additional links needed to complete your table of contents.
    
12. When you are done adding links, proceed to the actual creation of the HTML file. Use Utilities-->PageMaker Plug-ins-->HTML Author to display the HTML Author dialog box. Click on the tab labeled Contents. Click on your document title (in the box on the left), then click Export HTML. PageMaker will notify you of the progress of the operation. Click OK when completed.
    
13. Don't forget to save often as you go. When you are all done, use File-->Quit to exit PageMaker.
14. To test your web page, find the HTML file exported from PageMaker and drag its icon on the icon of Netscape Navigator. The browser will open and display a formatted view of your page: click on the links to check that they work as intended.
15. Once you are satisfied with your web page, copy it to the file server, where the instructor will find it and post it to the web server:
    • In the Apple menu, select Chooser. Click on the AppleShare icon (on the left), then find and double-click the name of the file server 'GX' in the list on the right.
    • In the next dialog, click 'Guest', then 'OK'.
    • In the last dialog, make sure 'GX.SYS' is highlighted, then click 'OK'. Close the Chooser window.
    • Find and open the 'GX.SYS' icon on the desktop. In the Class Materials folder, find the folder with the instructor's name, and inside it find the folder for your class.
    • Inside the class folder you will find a folder labeled 'Put in Here'. Drag the icon for your HTML file to this folder, then click to proceed in the dialog that will appear. Make sure to drag only your HTML file and no other.
    • As soon as the instructor can copy the HTML file to the web server, you will be able to access your web page from the class home page (assuming the file name is correct and the other requirements are met).
16. Before leaving, make sure to copy both the PageMaker publication and the HTML document back to your floppy disks, so you can continue your work in the following session.

Additional Info

• The class to take to learn more about Internet multimedia and interactive CD-ROMs is ACG164-Multimedia Authoring, offered by the Art Computer Graphics program of Fullerton College every Fall. Find this class in our class schedules.